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Import from Asia. Be sure to confirm the product reference sample with your supplier before starting mass production of your order

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​Are you sourcing new products? Be sure to confirm the product reference sample with your supplier before starting mass production of your order!

The V-Trust Team (www.v-trust.com) conducts product inspections and factory audits in Asia and we, like no one else, know how important it is to approve the reference sample of products before production, because neglecting this point can lead to serious quality problems in the order.
Why Do I Need to Approve a Reference Sample? Perhaps you are a lucky person for whom production in Asia always goes smoothly and painlessly - you just choose the sample of product you like online or at the trade show and ask the supplier to produce exactly the same.

However, with such sample confirmation, mass production often comes out problematic and defective due to the lack of confirmation of requirements, details and stages of production, as well as unclear communication with your supplier.

The key solution in this situation is to establish a universal language of communication - your technical specifications. The more detailed and understandable the technical specifications and production requirements are, the higher your chance of getting high-quality products at the output.

After several rounds of development and improvement of product prototypes, you and the supplier will come to an acceptable product sample that will reflect the most desirable price/quality ratio for you - this final prototype will be your reference sample.
When to Approve the Reference SampleThe reference sample is always approved before starting mass production, and before signing the order. Prior to this process, you will go through the negotiations and development of your product prototype, and already on the basis of your reference sample, confirm the main parameters of the mass order and the cost of production.

Another very important time of your sample approval - the beginning of production. After the factory has purchased all the necessary materials and components for the production of your order, ask them to produce 1-2% of the order quantity and provide production samples for evaluation. If some product parameters do not meet the reference sample or your requirements, stop production and ask to replace the incoming materials or adjust the assembly process.
What Exactly Should Be Confirmed in the Reference Sample?Every detail of it! This applies to its appearance, components, dimensions, marking, packaging of the sample, etc.

1. Appearance
When approving the appearance of the sample, write down how your products should look and how it should be assembled, indicating the properties of the material: (matte, glossy, etc.), the color number according to the swatches of materials or Pantone number, as well as the quality of the product assembly (maximum gap allowed, surface flatness requirements, etc.)
 
For example, if your product requires assembly during production, determine the acceptable of assembly quality for you (tolerance levels, deviations, leakage distances, etc.)
 
2. Product dimensions
When approving product sizes, provide your own measurements (especially when designing clothing and shoes), and specify acceptable tolerance levels for deviations (usually 1-5%). Remember to confirm the points of measurements of your products, and units of measurement (cm, inch), to make sure that you are both on the same page.

3. Product materials / components
Specify the quality of materials and components in your product. For example, the type of plastic and its specifications, as well as all components assembled in your product. It’s crucial to check compliance of your confirmed sample with the output mass production, to make sure that your internal components are not switched. For electrical and electronic products, confirm the CDF (Component Data Form).

4. Internal and external packaging
Determine the materials, cardboard density, packaging colors, and protective materials for packaging your products. Also, do not forget the humidity prevention and mold & corrosion prevention materials, such as silica gel, Micro Pak, Super Dry, etc.

5. Compliance with the standards of retailers / online platforms
If you are going to sell products through online platforms or in retail, such as Walmart or Costco, they will probably have their own product compliance requirements. For example, Amazon has certain requirements for product packaging, labels, and barcodes (ASIN & FNSKU).

6. Compliance with the standards of the import market
Before importing your products to the destination country, check whether they meet market standards.
For example, Europe requires compliance with LVD/EMC, RoHS standards for electronic products, EN-71 for toys, REACH for many consumer products, and many other standards.

For each country / market there are different national or international standard requirements, so make sure to do your research on which standards your product needs to pass, and consult with your supplier on whether they know how to produce products that will meet your country’s requirements.

Once you have developed the product according to these parameters, approve and sign the sample with your supplier!

Leave one sample at your factory, pass some samples to your inspection company for further use during the product inspection, and keep some at your location for the further use.
How to Use a Reference Sample for Quality ControlComparing mass production with a reference sample is the most effective way to check the quality of mass production. V-Trust inspectors conduct an itemized comparative inspection with our technical checklists to determine nonconformities and defects between the reference sample and mass production.

At the end of the inspection, the inspector will issue a detailed report indicating the results and detailed photo and video information of the identified inconsistencies.

Check out our detailed inspection report, where we compare a sample with mass production!

If you would like to learn more about the other tools to set a quality level to your supplier, read our detailed article.

At V-Trust we help control the quality of products in Asia. Since 2006, our company has been offering a wide range of quality control services - product inspections, factory audits, and laboratory tests in China, India, Vietnam, Thailand, Malaysia, and Bangladesh.

Visit our website (www.v-trust.com) to learn more about our company and service.

​If you have any questions, please contact us at marcin.nowak
@v-trust.com

Source: blog.v-trust.com

V-Trust Inspection Service

V-Trust has a solid and long history in providing quality control services including product inspection, supplier evaluation, and laboratory testing for retailers, consumer brands, private labels, and all importers and traders willing to have a comprehensive assessment before their products are shipped from Asia.

V-Trust can help you with Product Inspections and Factory Audits in China, India, Vietnam, Bangladesh, Cambodia and Malaysia. Our full-time inspectors and auditors will help to spot the non-conformities to ensure the quality of your goods and ultimately your reputation.

Find out how
V-Trust can help set your company apart from the competition by verifying whether your products are in compliance with your requirements and standards.

​Quality Control:
  • Products We Inspect
  • Pre-Shipment Inspection
  • During Production Inspection
  • Production Monitoring
  • Container Loading Supervision
  • Inspection Standards
  • Supplier evaluation

Contact:
V-Trust Inspection Service Co.,Ltd.
Add: 11/F, West Tower, Poly World Trade Centre, 1000 Xingang
Road E., Guangzhou, China 510335
Tel: +86-20-89089880
Fax: +86-20-89089025
Website:
 v-trust.com

Contact in EU:
E-mail: 
marcin.nowak@v-trust.com
​Linkedin: linkedin.com
V-Trust Inspection Service

Inspection services news

  • ​Shipping Your Goods Before or After the Chinese New Year Break
  • Chinese New Year Break. Post-CNY Quality Issues​
  • Top 3 Reasons to Use an Inspection Company
  • How to avoid mold when storing and transporting goods from Southeast Asia

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  • Home
  • News
    • ​Suez Canal Blockage: Ever Given set free, but what’s next?
    • Sedex has recently launched their new Audit Quality Program
    • To those who import from Asia - The new challenge of price increase
    • Quality control in China and Asia. AQL Table How to Read It
    • Risk Reminder - What does 10% Appreciation of CNY mean for trade with China
    • The Lunar New Year Eve of 2021 is February 11th in China and Vietnam
    • Pinggu to build logistics hub of Beijing-Tianjin-Hebei region
    • Hyderabad emerging as logistics hub
    • Vietnam is developing towards becoming a large production and logistics base
  • Factory audit
    • Factory audit online
    • Factory audit in China
    • Factory audit in India
    • Factory audit in Vietnam
    • Factory audit in Bangladesh
    • Factory audit in Cambodia
    • Factory audit in Malaysia
    • Order your factory audit report now
    • ​Ask for additional information on the Factory Audit Report
  • Quality inspection
    • USB Cable Quality Control
    • How to check the quality of surgical mask?
    • How Can Buyers Check Updated Material Prices?
    • Quality inspection online
    • During Production Inspection
    • Pre-shipment Inspection
    • Container Loading Supervision
  • Inspection services
    • Inspection services EU >
      • Shipping Your Goods Before or After the Chinese New Year Break
      • Chinese New Year Break. Post-CNY Quality Issues
      • Top 3 Reasons to Use an Inspection Company
      • How to avoid mold when storing and transporting goods from Southeast Asia
      • Import from Asia. Be sure to confirm the product reference sample with your supplier before starting mass production of your order
      • Inspection services V-Trust
  • Purchasing Manager
    • Chemical Broker
  • Fulfillment
    • A List Of Fulfillment Centers Across The Globe
    • List of fulfillment centers in Sweden
    • List of fulfillment centers in Poland
  • Contact us
    • Sources
    • List of logistics companies >
      • Global Freight Carriers >
        • Cainiao >
          • CAINIAO BREAKS OWN 11.11 DELIVERY RECORDS
        • COSCO >
          • COSCO SHIPPING International Wins the Gold Award in the Asset Corporate Awards for the Fifth Consecutive Year
          • COSCO SHIPPING Holdings Won “The Golden Bauhinia Award - The Best Listed Company for Practicing Belt and Road Initiative”
        • Hapag-Lloyd >
          • Hapag-Lloyd retrofits ten vessels with Exhaust Gas Cleaning Systems
        • Maersk >
          • Maersk sets net zero co2 emission target by 2050
          • A.P. Moller - Maersk first container shipping company to launch instant booking confirmation
      • Belt and road >
        • New Silk Road
      • Railway freight
      • Parcel delivery >
        • Parcel delivery to UK
        • Parcel delivery to USA >
          • China Courier Services to USA
          • China to USA trackable shipping services
          • Low Cost Delivery from China to the USA
        • Low Cost Delivery from China to the Uganda
    • USB Cable Quality Control